1.1. AUTONOM SERVICES NV (hereinafter "AUTONOM") adopts this compliance policy against corruption and bribery in accordance with applicable national and European legislation (hereinafter "legislation").
2.1. AUTONOM has several fundamental principles and values that underpin fair and honest business practices and it is therefore important that these are adhered to. One of these principles is zero tolerance of corruption and bribery, wherever and in whatever form it may occur. In this regard, AUTONOM is committed to conduct all its business activities in an honest and ethical manner and to comply with all applicable laws in all countries in which it operates.
2.2. In applying these principles, AUTONOM categorically prohibits its employees to:
2.3. Corruption is punishable by imprisonment. In addition, if AUTONOM and any of its directors, officers, employees or other persons associated with the Company (e.g. consultants, contractors or agents) are found to have engaged in corruption, AUTONOM may be required to pay fines or other penalties and its reputation may be seriously damaged in the public markets and in Romania. AUTONOM therefore takes its legal responsibilities very seriously.
3.1. The purpose of this policy is to present the responsibilities assumed by AUTONOM, its employees and collaborators, as well as to make the public aware of the position adopted by AUTONOM towards corruption.
4.1. This Anti-Corruption and Anti-Bribery Compliance Policy (hereinafter the "Policy") applies to AUTONOM and all of its subsidiaries, divisions and affiliated companies worldwide (collectively "AUTONOM Group").
4.2. The Policy shall be adhered to and carried out by all AUTONOM employees, collaborators, directors and managers (collectively referred to in this Policy as "Employees").
4.3. AUTONOM will actively investigate any suspected violations of this Policy and, where appropriate, take disciplinary action for cause against any AUTONOM Employees found to have engaged in bribery or corruption, up to and including termination of employment or collaboration contracts.
4.4. AUTONOM will also enforce appropriate legal and contractual sanctions against any AUTONOM Business Representative or other business partner who is found to have committed bribery or corruption offences.
4.5. AUTONOM declares that it will provide appropriate compliance and ethics training to its employees.
4.6. AUTONOM employees are encouraged to consult with a supervisor or the Compliance Officer if they are uncertain about applicable laws, regulations or instructions, or if they are ever in doubt as to whether a particular payment, benefit or activity is permissible under this Policy and applicable law.
4.7. No AUTONOM Employee shall suffer the risk of demotion or other disciplinary action for compliance with this Policy.
4.8. All AUTONOM Employees are required to immediately report to their supervisors or the Compliance Officer any known or suspected deviation from this Policy by any other AUTONOM Associate, affiliated third party or business partner. Employees must never be prevented by threat of disciplinary action or other adverse treatment from raising known or suspected issues of compliance with the policy by others.
5.1. Bribery is the act of offering, promising or authorizing the offering of anything of value directly or indirectly, including any advantage to any person to cause the person to receives or any other person to carry out a certain activity or task or to exercise decision-making power incorrectly. Bribery also includes the act of soliciting or confirming the receipt or acceptance of anything of value directly or indirectly, including any advantage that causes you or anyone else to perform your duties, carry out your work, or exercise your decision-making power incorrectly. Bribe can be anything of value and can include money, loans, contributions or donations, gifts, entertainment, travel, job offers, reimbursements, discounts, free products, other goods, services or anything else that might be considered of value. Bribe can also take the form of a "reward" and can be paid after the recipient has failed to meet its obligations.
5.2. Two parties can be identified in the bribery action:
5.3. It is important to understand that a corrupt act has taken place even if the bribe fails and even if a person authorises or gives instructions for a bribe, but ultimately it is not offered or paid.
5.4. "Anything of value" includes, but is not limited to:
5.5. According to the laws applicable in Romania, giving and taking bribes is punishable by imprisonment of up to 10 years.
5.6. Corruption is dishonest or fraudulent behaviour by those in power for the purpose of gain, usually involving bribery.
6.1. Reasonable exchanges of gifts of courtesy and hospitality can be part of our business practices on occasions. They are permitted only if they comply with the intent of this Policy and applicable laws, regulations, industry codes or local policies and if they are:
7.1. In preventing, detecting and stopping corruption practices, AUTONOM employees will use the following list of suspicion indicators:
a) Using an agent with a bad reputation or ties to a foreign government.
b) Disproportionate third party demands, success-based or commission-based remuneration.
c) Unusually high commissions or fees paid for cases where the agent does not appear to have provided significant services.
d) Third party requests for a suspended payment method (e.g. requests for cash payments or undocumented payments that do not comply with normal internal control measures).
e) Unusual bonuses that cannot be fully justified.
f) Payments made through third countries considered "tax havens" or to offshore accounts.
g) Private meetings requested by contractors or companies hoping to bid for contracts.
h) Failure to comply with AUTONOM policies and procedures – abuse of decision-making.
i) Unexplained preferences for certain subcontractors.
j) Issuing invoices exceeding the contract value.
k) Unusual or unprecedented requests for charitable contributions to government officials or business contacts.
7.2. The above list is by way of example, AUTONOM employees are alert to any other indications that might raise suspicions of corruption.
8.1. It is the responsibility of every AUTONOM employee to:
8.2. Any AUTONOM Employee who does not adhere to this Policy may face disciplinary action, which may result in termination of employment with possible immediate dismissal.
8.3. Any reporting will be treated in the strictest confidence and there will be no action against the complainant as a result of the report, as the complainant is protected.
8.4. Also, any reporting must be done in good faith, about real facts and actions, based on the objective judgement of the reporter.
8.5. This procedure applies to all AUTONOM Employees and is implemented, monitored and enforced on an ongoing basis.